Dropbox

This section contains information on how to exclude Dropbox files or folders from being crawled.

Configure Exclusions

You can define the list of file locations that will be ignored when indexing files in Dropbox, i.e. excluded from processing. All Dropbox documents start with https://www.dropbox.com/home/ followed by the full path to the file. So, to exclude specific document, enter the full document URL. You can exclude all pages within a folder - for that, use a wildcard indicator (e.g. “https://www.dropbox.com/home/Test Folder/*”).

To configure exclusions, do the following:

1. In the management console, click Content Configuration → Sources → Dropbox, then in the left pane click Collection Exclusions.

2. Click Add.

   

3. Click Filter and in the Filter field specify the objects (files or folders) to exclude:

   To exclude a certain file, enter https://www.dropbox.com/home/<full_path_to_file>. For example: https://www.dropbox.com/home/Reports__/Test Document.docx

   Wildcards can be used anywhere in the exclusion pattern definition as follows:

   • The asterisk character (*) matching any sequence of characters
   • The question mark character (?) matching any single character

   For example:

   • _https://www.dropbox.com/home/_Test Folder/* will exclude all documents in the folder
   • */Restricted Folder/* will exclude specific folder in any Dropbox source

NOTE: Exclusions are case-insensitive.

4. Optionally, enter a test path to verify the settings and click Test.

   If needed, you can use metadata conditions to restrict when an exclusion filter should be applied. For that, click Condition tab and click Add. Then select how the exclusion conditions will work: it can check if metadata field of the document has any value, is not specified, or matches a specific metadata value.

   Criteria	Condition
   Comparison	Compare a value in the document metadata field with the value set by condition. With this criteria selected, you will then need to specify: - Field name — document metadata field to check - Comparison — operator to use (for example, "does not contain") - Value — value to compare against For example, to exclude documents tagged with year 2018, set the condition as follows: - Field Name — DocYear - Comparison — equals - Value — 2018
   Has any value	Exclude the document if its metadata field has any value. With this criteria selected, specify Field Name.
   Has no values	Exclude the document if metadata field value is not specified. With this criteria selected, specify Field Name.

   When finished, click Add.

5. Finally, click Save and close the window.